Administration Assistant

Outline of main are:

· Issuing of job numbers to tasks and updating internal asset maintenance logs.

· Develop and maintain period reports to identify trends, causal failures, and recommendations for areas of improvement.

Undertake the following tasks for completed maintenance records.

· Check to ensure compliance with client maintenance instructions.

· Scan and file records electronically.

· Upload electronic files to client Fleet Asset Management System (FAMS based on IBM Maximo).

 

Inputting additional information to FAMS that will comprise;

· Raise work orders c/w spares/material requirements.

· Processing/updating work orders with labour details and spares & materials used.

· Closing out work orders on maintenance task completion.

· Run reports from the client FAMS to support period KPI reports relating to performance, the use of spares, materials, and consumable items

Work with Project Engineers to ensure all unplanned maintenance is fault coded and risk scored appropriately.

· Track progression of fleet modifications and provide summary reports.

· Undertake physical stock takes to verify physical material quantities match stock levels on the client system.

· Keep abreast of auto replenishing processes to ensure that the necessary stock levels are maintained at the depot

· Provide general administrative support.

· Utilise IT systems, including document and process logging, purchasing, filing and retrieval.

Be prepared to carry out any work within capabilities.

 

Education and Qualifications:

Essential;

· GCSE maths and English grade C or level 4 (alternatively

· Functional skills level 2 in maths and English).

· Experience working in a similar role. Proficient in using IT software i.e., MS Word, Excel, databases etc.

· Good interpersonal, oral and written communication skills.

 

Desirable/Beneficial:

· Administration NVQ level II (preferable)

· Experience with IBM Maximo*

· Flexible attitude to tasks and job requirements

· Able to simultaneously handle the pressure of dealing with a variety of tasks in a demanding environment

*Specific in-house training will be provided on client systems.

 

All applicants must complete the company standard application form by requesting an application pack (details as advertised). If you are unable to complete an application form by reason of a disability please advise when applying so we can provide the necessary assistance.

All applicants must be eligible to work in the UK.

Previous applicants should not apply.

 

Benefits:

Additional leave
Bereavement leave
Company pension
Cycle to work scheme
Free parking
Life insurance
On-site parking
Sick pay

 

Application deadline: 15/09/2025.

Tagged as: labour, project engineer