Team Organiser

Job Description

We are recruiting for Team Organiser for the Southern Region Asset Management Team.

Based at London Blackfriars, you’ll be supporting the Head of Asset Management and their team by providing an efficient and effective general administrative and secretarial support service. With key elements being the organisation of meeting and the production, collation and dissemination of documentation for and resulting from them.

You can be offered flexible working, with a requirement to be in the office at least three days a week.

About The Role

Key Accountabilities:
Undertake general office administration duties including control of all mail, co-ordinating diaries, processing and maintaining personnel records including vulnerable assets such as mobile telephones; make necessary returns. Arrange travel, hotels and vehicles, and order and control Personal Protective Equipment (PPE) for the team.
Organise meetings and the production, collation and dissemination of documentation for and resulting from them. Take minutes when required and follow up actions from the meeting.
Provide a consistent telephone presence on behalf of the team delivering excellent customer service levels. Provide communications to the team, including sending messages as required.
Maintain an efficient filing system paying particular attention to records of standing meetings, statutory records and authorisations.
Utilise financial and procurement systems and act as Local Purchasing Agent (where directed) by ordering stationery and other office consumables as required.
Report team problems e.g. IT and office facilities and monitor response.
Undertake administrative tasks as directed including technical literature searches for the team.
Undertake the role in a way that is consistent with, and reinforces, Network Rail’s values.

Job Skills, Experience and Qualifications:

Essential
Ability to multi task
Experience in appropriate IT packages
Good time manager
Strong organisation skills
Good communication skills (verbal and written) including excellent telephone manner
Experience of working with a team.

Desirable
Sound railway background and knowledge of railway geography
Recognised qualification in keyboard associated skills and office management techniques
Knowledge and experience of records management

Salary: circa £26,000 – £30,000 plus £3,270 Location Allowance

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