Procurement Administrator

Looking to join the rail industry in the Procurement department, or have experience already?

We are inviting self-motivated and organised candidates to apply for a Procurement Administrator position within their Worksop office, helping to streamline procurement administration to support timely project delivery.

OVERALL PURPOSE:

This role is responsible for providing administrative support to the procurement function of the business, also working closely with the stores and commercial teams.

SPECIFIC JOB REQUIREMENTS:

• Manage incoming / outgoing correspondence including departmental multi-user email accounts.
• Daily review of purchase requests and where appropriate processing of purchase orders with existing and established supplier base.
• Maintain accurate data within the purchasing database and departmental spreadsheets.
• Liaise with stores staff to ensure goods inward records are correct and receipted for invoice matching.
• Data entry of invoices and credit notes.
• Initial investigation & notification of invoice queries, with regular review of following actions.
• Scanning and saving of documents.

PERFORMANCE CRITERIA:

1. Accuracy & timely completion of tasks

2. All work is undertaken in accordance with company procedures and authorisation levels.

PERSONAL SPECIFICATION:

1. KNOWLEDGE

• A good working knowledge of Microsoft Outlook, Excel & Word is advantageous.

2. SKILLS / ABILITIES

• Good organisational skills, with a strong attention to detail.
• Ability to create spreadsheets and manipulate data.
• Self-motivated, able to work unsupervised to deadlines.
• Be a confident communicator and be able to develop productive working relationships with suppliers and colleagues

3. EXPERIENCE

• Must have existing administrative experience, preferably within a purchasing / finance function.

Job Type: Full-time

Pay: £24,000.00-£28,000.00 per year

Benefits:

• Additional leave
• Company pension
• Free flu jabs
• On-site parking
• Sick pay

Ability to commute/relocate:

• Worksop S80: reliably commute or plan to relocate before starting work (required)

Application question(s):

• Prior experience working with Microsoft Excel, Outlook and Word

Experience:

• Administration: 2 years (preferred)
• Purchasing or finance: 2 years (preferred)

Work authorisation:

• United Kingdom (required)

Work Location: In person