Administrator

We are looking for a proactive and motivated individual to join our team to support the business in further growing our flagship award-winning product: AIVR. AIVR (Automated Intelligent Video Review) is a state-of-the-art video technology system used by thousands of people in the rail industry. AIVR has won dozens of awards and is recognised as the market leading solution, but we are building many more opportunities both in existing and new markets which will further accelerate our growth.

As an employer, we believe in a happy, inclusive & supportive workplace where everyone can work to their best ability. We are growing quickly and need to recruit another valued member of the team. Could that be you?

Role Summary:

In this role as Business Development Administrator, you will be part of the Business Development Team and will work alongside the team to meet business objectives and aims. We are ultimately aiming to sustainably grow the organisation and expand our portfolio of work by continuing to deliver for existing clients and build relationships with new clients.

Once you have joined the team you will learn about our business development processes, regular meetings and events that the team attends. Your role will be to carry out the administrative tasks required for these which will include planning and organising the logistics for business development events, reviewing and providing initial responses to inbound queries, recording and distributing meeting minutes and where appropriate managing licence procurement and renewals with clients.

Responsibilities:

Preparing for upcoming marketing events including ensuring orders, travel and logistics arrangements are in place.
Reviewing and triaging inbound queries or tender notifications to be responded to by the relevant team member.
Taking meeting minutes, distributing post meetings and following up with action owners to ensure actions are completed.
Managing licence renewals for appropriate clients, ensuring quotes are sent on time, purchase orders received and invoiced and relevant documentation is updated.
Maintaining up to date records for our customers and leads.
Ensure company document control processes are followed during the sales process and that documents are signed, version controlled and saved accordingly.
Provide reporting on the business development activities.
When required, assist the business development team with market research activities, proposal creation and tender responses.

Personal Qualities and Experience:

Excellent communication skills including verbal, presentation skills and written communications.
Ability to work effectively as part of a team.
Ability to use your own initiative and proactivity to identify and follow up business leads and opportunities.
Proficient in use of Microsoft Office including Word, Powerpoint and Excel.
Organisation skills to ensure leads and customer information is stored correctly.
Attention to detail to produce accurate licence agreements and proposal documents.
A-Level or equivalent qualifications.

Benefits:

Casual dress
Company pension
Cycle to work scheme
Discounted or free food
Life insurance
Private medical insurance
Referral programme
Sick pay

Schedule:

Day shift
Holidays
Monday to Friday

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